
ARTICLE 1
MEMBERSHIP
Section 1. Members - Criteria for admission to active membership
shall be determined by the Governing Board. The membership shall
be open to those who share the stated purposed of the Association
and have contributed to knowledge about the pancreas.
Section 2. Dues - All fees and dues shall be proposed by
the Governing Board and ratified by the membership. Any change in
dues or initial membership fee shall require a majority vote at
that annual meeting.
(a) There shall be an initial membership fee to cover the cost
of enrolling a new member.
(b) Members shall pay annual dues in the amount and within the
period proposed by the Governing Board, and ratified by the membership.
(c) Any members whose dues are two years in arrears shall be
dropped from the Association, but on vote of the Governing Board
may be reinstated if all arrears are made up before the next annual
meeting.
(d) The Governing Board at its discretion may remit or reduce
the dues of any member.
Section 3. Rights and Privileges - Members may participate
in the business and scientific sessions of the Association meeting,
may vote at the meetings and shall be eligible for election of office
in the Association. A mimeographed program and copies of all abstracts
to be presented at the annual meeting will be sent to members in
good standing prior to the meeting.
ARTICLE II
OFFICERS AND GOVERNING BOARD
Section 1. Positions - The officers of the Association shall
be the President, President-Elect and Secretary-Treasurer. Only
members may be elected to these offices.
Section 2. President - The President shall be the chief
executive officer of the Association and shall, in general, perform
all duties pertinent to that position. The President shall preside
at all meetings of the Association and shall serve as chairman of
the Governing Board. The President shall appoint and charge, with
the approval of the Governing Board, the chairman and members of
all committees. The President shall serve until the close of the
next annual meeting following his assumption of office.
Section 3. President-Elect - A President-Elect shall be
elected each year, to become president in the year following election.
The President-Elect shall serve as president in case of the absence
or inability of the President to serve. The President-Elect shall
also perform such other duties as may be assigned to him by the
President or Governing Board. The President-Elect shall serve until
the close of the next annual meeting, and will automatically succeed
to the presidency when the office becomes vacant.
Section 4. Secretary-Treasurer - The Secretary-Treasurer
shall keep the minutes of all meetings of the association and of
the Governing Board. The Secretary-Treasurer shall be custodian
of the corporate records, shall collect and be the custodian of
all funds of the Association, and shall pay all of its expenses.
The Secretary-Treasurer shall keep the Association's books of account
and shall present a report of its financial status at each annual
meeting, and at such other times as the Council may request. The
accounts shall be audited annually by the Finance Committee. A Secretary-Treasurer
shall be elected every five years.
Section 5. Councilors - There shall be three (3) Councilors,
one of whom shall be elected each year to serve a 3 year term. At
the annual meeting at which this section of the Bylaws is adopted,
three (3) Councilors shall be appointed. After their appointment,
it shall be decided by lot that one of these shall serve for one
year; another will serve two years; and the third will serve three
years.
Section 6. The Governing Board - The Governing Board shall
consist of the Immediate Past-President, the President, President-Elect,
the Secretary-Treasurer, and three (3) Councilors. Affirmative action
of not less than four-sevenths of the members of the Board shall
be considered the action of the entire Board. All activities of
the Association, including the holding of elections, and the preparation
of the programs at the meetings of the members shall be supervised
and directed by the Governing Board. Vacancies due to disability,
death, or resignation shall be filled, for the balance of the year
until the next annual meeting, by Presidential appointment, subject
to confirmation by the Governing Board. The Governing Board shall
report its actions to the membership at the annual meeting. The
Governing Board shall serve as the Board of Directors of the corporation.
ARTICLE III
Section 1. Nomination - The President shall appoint a nomination
committee composed of three (3) members of the Association. In this
number there shall be one Councilor. The nominating committee shall
prepare a slate of nominations for President-Elect, Councilor, and
any vacancy of the Council for presentation to the membership and
election at the annual meeting. Nominations may also be submitted
by petition signed by at least 10 members and submitted to any member
of the Governing Board 30 days in advance of the annual meeting.
Section 2. Election of Officers - At the annual meeting
of the Association, a President-Elect and one Councilor shall be
elected. Every five years a Secretary-Treasurer shall be elected.
Whenever a vacancy exists on the Governing Board after the foregoing
elections, it shall be filled by election at the annual meeting.
The term of office of the Secretary-Treasurer may be extended by
mutual consent of the office holder and members of the Association.
ARTICLE IV
QUORUM
A quorum shall consist of at least 10 members. A simple majority
of members present and voting shall be required to elect officers
and councilors. Voting may take place by a show of hands or written
ballots.
ARTICLE V
COMMITTEES
Section 1. Standing Committees - Standing committees shall
be established by the Governing Board to fulfill the needs of the
Association. Committees so established shall consist of at least
three members, appointed by the President with the approval of the
Governing Board. The President shall designate the chairman. Standing
Committee of the Association shall be as follows:
(a) Finance - This committee shall consist of three or more members,
of whom one is a Councilor, and the others are members-at large,
all serving for one year only. It will be responsible for auditing
the financial statement of the Secretary-Treasurer, for reporting
to the Governing Board at its meetings, and to the membership
at the annual meeting.
(b) Nominating - See Article III, Section 1.
(c) Membership - The committee will review credentials of proposed
candidates forwarded by the Secretary-Treasurer, and recommend
to the Governing Board prior to the annual meeting those whom
they consider qualified for membership. Criteria for qualification
shall be as set forth in Article 1.
Section 2. Ad Hoc Committees - The President with the advice
and consent of the Governing Board, may from time to time designate
ad hoc committees to consider matters of Interest to the Association.
The number of members, designation of the chairman, the term of
membership and the duration of the duties of each such ad hoc committee
shall be as determined by the Governing Board.
ARTICLE VI
SUSPENSION AND RESIGNATION OF MEMBERS
Any members of the Association may be suspended for non-payment
of dues or for unprofessional conduct. A member accused of unprofessional
conduct must be informed of the charges and shall have the right
to be heard by the Governing Board in his own defense. Expulsion
for unprofessional conduct shall require an affirmative vote of
three-fourths of the members present and voting at the annual business
meeting.
A member whose dues are two years in arrears shall be so notified
by the Secretary-Treasurer. If no payment is made within 60 days,
the member shall be suspended, but on vote of the Governing Board
may be reinstated if all arrears are made up before the next annual
meeting.
A member may resign at any time by filing a written resignation
with the Secretary-Treasurer, but such resignation shall not constitute
exemption from the payment of dues for the year.
ARTICLE VII
ANNUAL MEETING
The annual meeting of the Association shall be held at a time and
place to be determined by the Governing Board with the approval
of the membership. Each member may submit to the President or may
sponsor two papers at each annual meeting. An alternative would
be that members could sponsor one (1) paper and submit one (1) of
their own. Those received by the deadline date announced will be
evaluated by a selection committee to include the President and
at least one other officer or councilor.
ARTICLE VIII
AMENDMENTS
The Bylaws of the Association may be amended or changed at any
annual meeting upon the affirmative vote of two-thirds of the members
present and voting. Proposed amendments shall be submitted to the
Governing Board over the signature of the least five members at
least sixty (60) days before the annual meeting. Notice of proposed
changes together with the Board's recommendation shall be mailed
to each member of the Association at least thirty (30) days before
the annual meeting.
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